Human Research Protection Program and eResearch Submissions

Information on submitting research applications to committees (such as the Institutional Biosafety Committee and the Institutional Animal Care and Use Committee) other than the Institutional Review Board can be found on their committee pages.

Human subjects regulations decision charts and the HMH Non-Human Subjects Determination Form may be helpful in determining whether your study requires Institutional Review Board (IRB) review and oversight. Information about submitting to internal versus external IRBs can be found here.

In order to successfully conduct a research study at HMH, several institutional requirements must be met.  Please note that completing them before you submit the study will lead to faster turn-around times on your application. If any of the items below are missing, the application will be returned to the study team, which will lead to delays.

The following must be addressed periodically / as applicable:

  1. Ensure that CITI training is affiliated with HMH and up to date.
  2. Ensure that conflicts of interests disclosure forms are up to date. Researchers and staff must complete the COI form electronically every year and more often in certain circumstances. Please contact coi@hmhn.org with any questions.
  3. Ensure that updated CVs (and licenses, if applicable) are uploaded into the eResearch system for all Investigators (Profile > Documents > Update Profile > +Add **Please be sure to sign and date your CV**). More information about the requirements for the licenses is available here.

The following must be addressed for each study submission:

  1. Complete the pre-registration form (upload the provided copy of the form  under Basic Study Information within the study application in eResearch).
  2. Use the correct Protocol and Consent form templates in eResearch (IRB section > Library > Templates).
  3. Prepare and submit a funding (or “no funding”) letter.
  4. Add all necessary ancillary reviews including your department chair and as applicable:
  • Investigator Initiated Research for all investigator-initiated projects
  • Biorepository for all BioR projects
  • Local pharmacy for all interventional studies using a drug
  • All other necessary departments
  1. Once submission is ready, Notify Ancillary Reviewers
  2. Submit the study via eResearch once you have been notified of approval from all the Ancillary Reviewers.

Please note that if you are working within the HMH network, signing in to eResearch will be single sign on. However, you will need your domain ID to sign into eResearch (not your email address) if you are working off network. If you are having difficulty logging into eResearch, please review the instructions here.

It is important to keep in mind that other documents may need to be provided along with the application.  For questions, please contact hmhirb@hmhn.org or 201-880-3669.

Guides for submitting an application in eResearch can be found here.

A memo that includes common research misconceptions can be found here.
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